Careers

The NEPAD Planning and Coordinating Agency (NEPAD Agency) wishes to announce vacancies for various positions at its office in Midrand, Johannesburg, South Africa and its Regional Missions at various duty stations.

Vacancies:

The Agency hereby invites applicants who are citizens of African Union Member States for the following positions in its new organizational structure:

Job Title: Finance Officer.

Position Level: P1

Duty Station: African Biosafety Network of Expertise (ABNE), Ouagadougou.

Supervisor: Director, African Biosafety Network of Expertise (ABNE).

Under the supervision of the Director of the African Biosafety Network of Expertise (ABNE) or his/her delegate, the Finance Officer will provide support to the Director of the  African Biosafety Network of Expertise (ABNE) or his/her delegate and other professional staff for programme finance, logistic, and administrative duties within the sector/unit. Specifically, the incumbent will:

1. Maintain accurate financial record keeping/filing system for the Finance unit and ensure data integrity by updating data manually and electronically as required.
2. Take responsibility for accounts payable and account receivable and ensure compliance with financial regulations and policies.
3. Review payment requests to certify that appropriate supporting documents have been provided and the correct project codes have been used in preparation for submission to the donor.
4. Review and verify accuracy of information on payment vouchers before submission of cheques for signing.
5. Ensure that operational and grant payments are paid on time by processing all cash and bank transactions and wire transfers.
6. Assist the Finance Manager in analyzing operational expenditures and maintain accounting spreadsheets in accordance with partner procedures.
7. Prepare financial reports for the Unit.
8. Verify and ensure the availability of funds before cheques are written.
9. Review and compute travel claims and imprest accounts.
10. Assist in drafting routine correspondence related to the unit's work.
11. Perform any other related duties as may be assigned.

Language requirement: Excellent English and / or French (spoken and written) and fluency in any other AU language would be an added advantage.

Application: To apply, please submit the following:

1. A motivation letter stating reasons for seeking employment with the NEPAD Planning and Coordinating Agency.
2. A detailed and updated curriculum vitae (CV), not exceeding five (5) pages and indicating your nationality, age and gender.
3. Three (3) referees with good knowledge of the candidate’s work, furnishing full contact details, telephone, fax and e-mail addresses.
4. Certified copies of degrees and diplomas.
5. Remuneration: Indicative basic salary of US$26,010.00 per annum plus other entitlements e.g. Post Adjustment (55% of basic salary), Housing allowance ($17,222.40 per annum), gratuity (15% of gross salary) in conformity with the rules and procedures applicable to internationally recruited staff of the African Union.

Applications must be received not later than Monday, 27 May 2013 and should be addressed to:

Head of Human Resources

NEPAD Planning and Coordinating Agency

P O Box 1234

Halfway House

Midrand, 1685

Email: hr@nepad.org; musam@nepad.org 

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Request for expression of interest: Consultancy Services for Administrative Assistant

Project name: PICD / PAF and NFFP

Procurement number: NPCA/ADMINPAF/001/2013

Main responsibility and description of the proposed work

Under the general supervision of the Head of the International Partnership for African Fisheries Governance and Trade (PAF) Programme, the Administrative Assistant will:

• Provide General support to the NEPAD-FAO Fish Programme (NFFP), and also to the PAF Programme.
• Provide administrative and financial support to the PAF and NFFP programme coordinators.
• Liaise with the Fisheries programme coordinators to perform and support the implementation of programme activities
• Assist the NFFP and PAF Programme to maintain cash books for Programme expenditures
• Assist in the planning of various activities and ensure that all activities are performed in accordance with the signed grant agreement as well as any other NFFP activities.
• Ensure up to date filling of all Programme documents.
• Liaise with Management accountant for the approval of invoices and vouchers.
• Coordinate the prompt payment to suppliers, travel agents, etc.
• Assist the NFFP and PAF Programme in the effective, efficient and smooth running of the Programme activities.
• Organise NFFP conferences and meetings [prepare invitation letters; meeting agendas; make hotel & flight reservations; make transport arrangements and liaise with participants]
• Assist PAF & NFFP with the procurement of goods, stationery and services
• Make transport bookings and reservations
• Perform any other duties that may be assigned from time to time

Qualifications:

• Minimum Diploma in office Administration or an equivalent to a bachelor degree in management would be an added advantage.
• Three (3) to five (5) years working experience dealing with administrative and management issues and clerical work experience, including at least three (3) years in the field of office administration.
• Excellent working knowledge of computer applications (MS Word, Excel & PowerPoint).
• Some form of specialist training relevant to the position.

Deliverables

The following constitute the deliverables of this assignment: 

Weekly reports on all Administrative related activities

Languages

Excellent English and French (spoken and written). Fluency in any other AU language would be an added advantage.

Submission requirements

The following documents must accompany the application:

• Motivation Letter (stating reasons for seeking contract with NEPAD Planning & Coordinating Agency) ;
• Detailed Curriculum Vitae of consultants indicating your nationality, age and gender;
• Three (3) referees with good knowledge of the candidate’s work, furnishing full contact details, telephone, fax and e-mail addresses;
• Certified copies of degrees and diplomas.

Financial proposal

• Prices should be in USD or ZAR (only for South African bidders)
• The Financial proposal shall not exceed a budget Of $21,000 - Please fill in Annex II (Finance Proposal)

Proposals for Tender Ref.No: NPCA/ADMINPAF/001/2013 should be submitted to:

For electronic Submission: the email message must be clearly marked “APPLICATION FOR CONSULTANCY – ADMINISTRATIVE ASSISTANT” in the Subject Line. E-mail: procurement@nepad.org  with a copy to victorineb@nepad.org  no later than 16.00 Hours on 14th May 2013.

AND

For hard copy, submissions are also required to the address and contact number below:

NEPAD Planning and Coordinating Agency

Block B, Gateway Park,

Corner Challenger & Columbia Avenues,

Midridge Office Park, Midrand

Gauteng, South Africa

Phone : +27 11 256 3648/3634

The envelope must be clearly marked “APPLICATION FOR CONSULTANCY - ADMINISTRATIVE ASSISTANT”, and “Do not open except in the presence of the NPCA Tender Board” at the top. The address for submission is:

The Chairperson, Tender Board

NEPAD Planning and Coordinating Agency

International Business Gateway Midridge Office Park, Block Bcorner of Challenger & Columbia Avenue P.O. Box 1234 Halfway House, Midrand, South Africa 1685

Technical and Financial Proposals are requested to be submitted in separate envelopes both included in one envelope.

Consultants must submit an original and six copies of each proposal.

Any request for clarification must be sent in writing, or by standard electronic communication to the e-mail procurement@nepad.org . NEPAD will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.

Click below to download the following: 

Financial Form>>>

Procurement>>>

Term of Reference>>>