CONSULTANCY SERVICES - SELECTION AND IMPLEMENTATION OF AN ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM AT THE HEADQUARTERS OF THE ECCAS SECRETARIAT (LIBREVILLE-GABON)

Deadline:

PROVISSION OF CONSULTANCY SERVICES FOR THE SELECTION AND IMPLEMENTATION OF AN ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM AT THE HEADQUARTERS OF THE ECCAS SECRETARIAT (LIBREVILLE-GABON)

PROCUREMENT NUMBER: 21/NPCA/OCEO/CDD/QCBS/2019

  1. INTRODUCTION

The Economic Community of Central African States (ECCAS) comprises eleven countries (Angola, Burundi, Cameroon, Central Africa, Congo, Gabon, Equatorial Guinea, Democratic Republic of the Congo, Rwanda, Sao Tome, Chad). With a nearly 170 million regional market in Central Africa, ECCAS Secretariat is one of eight Regional Economic Communities (RECs) which the African Union (AU) is working with to achieve regional and continental integration. In order to meet the challenges of integration and build on the immense existing potential, in 2007, ECCAS countries identified their sub-regional development priorities within the context of both the political and security situation in the region and the international economic environment. The ECCAS agenda is set out in the following three priority areas with the aim to enable the region to embark on the path to sustainable economic development:

1) The search for peace and stability, which provides the fundamental conditions for economic development. This critical requirement places emphasis on the establishment of, or and strengthening of existing mechanisms in the field of conflict prevention and management, in order to ensure political stability within the community;

2)  The need to construct a prosperous and open economic, political and integrated social space that can increase competitiveness and attract local and foreign investment.

3)  The gradual, harmonious and successful inclusion of the sub-regional economies into the global system.

The first two priorities were included in the ECCAS vision of 2015, which expanded the region’s agenda from an initial focus on peace and security.  This date was the deadline for accelerating growth and reducing poverty within the MDGs framework, to which ECCAS member countries had adhered to. In order to address these issues, the Member States pledged to make ECCAS a region of peace, prosperity, solidarity by 2025. These conditions will provide the region with a unified economic and political space for balanced and self-sustaining development and where every citizen is entitled to free movement and benefit from economic opportunities.

In addition, ECCAS is financed through Member State contributions, the Community Contribution for Integration (CCI) and funding lines from various external partners. The CCI is financed by a 0.2% levy (current rate fixed by Decision No. 19/CCGE/ECCAS/X/03) based on the CIF value for import duty on consumption products originating from third countries.

The ECCAS Council of Ministers, held in Ndjamena, Chad, on 28 and 29 March 2010, directed the ECCAS Secretariat to commit to a reform process of its budgetary management framework and to establish a results-based budgetary programming system. These measures were aimed at addressing the challenges of resource mobilization for the implementation of regional integration projects.

Thus, in accordance with the Minimum Integration Programme (MIP) established between the AU and the Regional Economic Communities (RECs), in 2015, the NEPAD Agency, conducted a capacity development mapping exercise in all RECs. The assessment was based on the Capacity Development Strategic Framework (CDSF) which sets key capacity priorities for the Continent. This framework provided the basis for institutional capacity assessments aimed at strengthening the capacity of RECs towards achieving their mandates.

The results of the aforementioned assessment led to the development of the 2015-2025 CD RECs Implementation Plan to guide the strengthening of RECs capacity to implement priority development projects. In this regard, the African Union Development Agency-NEPAD (AUDA) is working with the ECCAS Secretariat as the first beneficiary of this initiative.

Two (2) missions were organized at ECCAS headquarters to assess and ascertain the institution's short-term capacity development needs. Based on the outcomes of these missions, the AU Development Agency-NEPAD (AUDA) in consultation with ECCAS prioritized the implementation of an integrated management system in line with the Enterprise Resource Planning (ERP) in order to automate all internal processes and improve quality control, transparency, monitoring, reporting of activities within the institution.

To this end, the AU Development Agency-NEPAD is looking for a highly qualified consultancy firm for the selection, implementation and deployment of an ERP system at ECCAS Headquarters in Libreville, Gabon which will be conducted in a strictly French environment.

 

  1. OBJECTIVE OF THE ASSIGNMENT

The main objective of this assignment is to select a qualified consulting firm that will develop a master plan for the selection, implementation and deployment of an ERP system, with good value for money. This will cover all essential processes and the development of modules for an integrated ECCAS ERP system.

2.1. The ERP system must have complete modules and appropriate licenses to perform the required functionality on the system:

  • HRM Modules: Organisation management, personnel management, payroll, leave management, performance management, e-recruitment Module, services for employees on the web with workflow approval mechanisms, insurance and social security management.
  • Project and programs management system Module
  • Budget management Module
  • Financial management Module
  • Accounting Module
  • Accounting material Module (Heritage)
  • Purchasing and Acquisitions Management Module
  • Supply, travel, inventory management Module
  • Monitoring and evaluation Module
  • Analysis and decision reporting Module
  • Resource monitoring Module (Contribution of moment states and partners)

The ERP system should also be accessible to all ECCAS staff, represented by more than 150 officials working in and outside the Headquarters in Libreville, Gabon.

  1. EXPECTED OUTPUT AND DELIVERABLES

The expected deliverables for this Assignment shall be as follows:

  • A comprehensive blueprint that takes into account the ECCAS requirements with  clear definition, documentation and organisation of all processes, as well as, an explicitly documented validation path within the organisation ;
  • Choice of a good value-for-money ERP, of international standards, to meet all of ECCAS's current needs and with flexibility to meet the organisation's future needs in the context of a global environment ;
  • Configuration and deployment of the selected ERP within 6 months of signing the contract ;
  • Training end users on identified models in the system and additional training provided to management so that they are the entry point for internal assistance ;
  • Implementation of delineation of tasks for all the key processes of the organisation ;
  • Implementation of security measures to ensure the safety of the organisation's data despite internal and external threats ;
  • Traceability of all users’ operations in the system (logs) ;
  • Systems Documentation:
  • End-user documentation;
  • Configuration documentation for all implemented modules;
  • Documentation of execution plans;
  • Security matrix for all users and process diagrams with validation path for each;
  • Test plans and results documentation.
  • Support to be provided during the six months following the launch with production of monthly reports on progress off activities; and
  • Transfer of skills to staff members.

 

  1. RESOURCE REQUIREMENTS

The NEPAD Planning and Coordinating Agency (NPCA) now invites eligible consultants to indicate their interest in providing the selection and Implementation of an Enterprise Resource Planning (ERP) System at the Headquarters of the ECCAS Secretariat (Libreville-Gabon) for a period of nine (9) months. Interested firms must provide information indicating that they are qualified to perform the services:

  1. An Official signed Letter from an authorized official, expressing interest of the firm to participate in the Consultancy.
  1. General profile and background of the firm which should elaborate the following:
    1. Core Business of the firms
    2. Names of authorized representatives of the firms (Power of Attorney).
    3. In the cases of Consortiums/Partnerships/Associations shall be required to submit Joint venture Agreements/Joint Association letters stating the lead firm.
    4. Commercial Registration of the firms attaching Registrations certificates.
    5. Tax Clearance Certificate/ Value Added Tax Certificate.
  1. Experience of the Firms in handling consultancy services of similar assignments in the past five years.
  1. Availability of Professional Key Staff with Suitable Qualifications in the field of assignment;
  1. The references of firms having audited the company over the last three (3) years;
  1. At least 3 (three) references from corresponding clients and sites to which the firm has provided services similar to these Terms of Reference

Interested consultants may obtain further information at the address below during office hours (08:00- 17:00). Expressions of interest must be delivered to the address below by the 27th February 2019 by at 14:30 hours (SA Time) and mention SELECTION AND IMPLEMENTATION OF AN ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM AT THE HEADQUARTERS OF THE ECCAS SECRETARIAT (LIBREVILLE-GABON).

NEPAD Offices

230 15th Road, Randjespark

1685,   Midrand, Johannesburg, South Africa

Tel: +27 11 256 3600

E-mail: procurement@nepad.org

 

Attn: Vincent Moola, Head of Procurement

Request for bids: Design and Development of the Pan African Parliament Website

Deadline:
Duration: 3 Years
Supervisor: Pan African Parliament

The Pan African Parliament seeks a Consultant or Firm with relevant expertise and experience to design and construct a comprehensive website that offers a visible web presence for the Continental Parliament and offers functionality to its stakeholders.

Scope of service

  • Assess the current PAP website structure and contents for ease of accessibility, quality of contents, user-friendliness, ease of maintenance/update, information retrieval, etc…
  • Access National Parliaments websites for reference, applying the advantages of layout design, navigation, usability & etc. to the redesign & implementation.
  • Make proposal for design of the website based on the African Union (AU) and PAP guidelines and/or the African Union Commission website guidelines for Management's review and approval.
  • Design the website structure, taking into account the requirements from the PAP: Clear catalogs & folders for data & page storage, attractive site & page layout, easy to use, update and maintain, flexible navigation & search function; counting function for web pages visited, etc.
  • Gather informative contents for the web presence (text, documents, pictures, key speeches, etc.) from the PAP Media and Communications Office.
  • Convert any document into text/html and properly format images for implementation in the Website.
  • Make recommendations for backup/restore plan.
  • Train to PAP Information Technology and the Media and Communications Staff on website maintenance and content update.
  • Produce a Website Manager's Handbook.
  • Design and hosted with security as a priority.
  • Support the Website hosting service for 2018, 2019 and 2020 by the African Union Commission.
  • Warranty and Service level agreement for 2018, 2019 and 2020.
  • Make recommendations for software, hardware, and other back-end applications related to Web development.

Bids should be submitted in a sealed envelope marked or labelled: The PAP WEBSITE to the address below, not later than the date and time given below. Bids received after the deadline will be rejected.

Deadline: 05 December 2018 at 1200Hrs local time.

The Procurement Office

Pan African Parliament

19 Richards’ Drive

Gallagher Estate

Private Bag X16

Midrand 1685

Johannesburg

Republic of South Africa

Email address: tender@panafricanparliament.org

Request for bids: Virtual Datacentre for NEPAD

Deadline:

Invitation for Bids: VIRTUAL DATACENTRE FOR NEPAD AGENCY

Procurement Number: 17/NPCA/CS/ADMIN/ICT/RFB/2018

The NEPAD Agency has allocated funds for the procurement of the above mentioned services, and now invites sealed bids from eligible bidders for the provision of:

A Virtual Datacentre for NEPAD Planning and Coordinating Agency  for SAP hosting environment, In house application environment and office 365 solution for a period of three (3) years with an estimated capacity of 16,500GB.

Bidding is open to all service providers registered and based in Africa Continent who can demonstrate that they have provided similar services for the past five (5) years to at least three (3) corporate customers.

Interested bidders may obtain further information at the address below between 09:00-17:00 hrs. A complete set of the bidding documents in English may be downloaded (in read only form) from NEPAD website (www.nepad.org/tenders) by interested bidders. A pre-bid meeting will be held on November 26, 2018 at 14.00 hrs (further information is contained in the bidding documents)

Bids must be delivered to the address below on or before December 7, 2018 at 14:30 hrs (South Africa Time).

All bids must be valid for 90 calendar days.        

Bids will be opened on December 7, 2018 at 14:45 hrs (South Africa Time) in the presence of bidders or bidders’ representatives who choose to attend, at the address below. Late bids will be rejected and returned unopened to bidders. Bids submitted electronically will not be accepted. Addendum No. 1 Extension of submission deadline from December 7, 2018 to January 8, 2019 at 14:30 hrs (South African Time)

 

Minutes of Pre-bid Meeting

 

NEPAD Planning and Coordination Agency

(Tender box situated on ground floor by the reception)

230 15th Road, Randjespark

1685,   Midrand, P. O. Box 218

Johannesburg, South Africa

In Attention of: Head of Procurement Division

Request for Expressions of Interest: Consultancy Services to Transfer SAP HANA Application Platform from SAP Data Centre to a New Data Centre in Africa

Deadline:

OBJECTIVES OF THE ASSIGNMENT
The objective of the assignment is to assist the NEPAD Agency in relocation and migration of the onsite and cloud hosted applications to the new cloud environment with minimal or no data loss. The new SAP data center servers will be HANA certified servers with sizing mirroring the SAP HEC cloud sizing. The Consulting Firm is expected to handover the new application platform to NEPAD Agency MIS team with a complete set of detailed installation and migration documentation before April 10, 2019.

Request for Bids: Printing of Documents: Supply of Branded Promotional Materials: Design & Layout of NEPAD Agency Publications: Copy, Editing & Proof Reading of NEPAD Agency Documents

Deadline:
Duration: 2 years
Supervisor: The Chairperson, Internal Procurement Committee (IPC)
  1. The NEPAD Agency has allocated funds and intends to apply part of the proceeds toward payments under Call-off Contracts that may be awarded under the Framework Agreements (FAs) for above listed items concluded through this RFB Primary Procurement process.
  2. The NEPAD Agency is undertaking the Primary Procurement with a view to concluding Framework Agreements. The NEPAD Agency is the sole Purchaser under the Framework Agreement[s]. The NEPAD Agency now invites sealed Bids from eligible Bidders for supply of various branded promotional material, Design & layout services, printing of various documents and copy, editing & proof reading services for a period of two (2) years.
  3. The Framework Agreement(s) to be concluded will be Single-User. The Single-User entitled to purchase under the Framework Agreements is NEPAD Planning and Coordination Agency.
  4. The Framework Agreements to be concluded will be “Multi-Supplier.”
  5. The selection of a FA Supplier to be awarded a Call-off Contract will be done through a Secondary Procurement process as defined in Framework Agreement. However, the conclusion of a Framework Agreement shall not impose any obligation on the Procuring Agency, including participating Purchasers, to purchase Goods and services under a Call off Contract. The conclusion Framework Agreement does not guarantee that a FA Supplier will be awarded a Call-off Contract.
  6. Bidding is open to all suppliers and service providers who can demonstrate that they have provided similar services for the past two (2) years.
  7. Bidders may submit Bids for one or more lots.
  8. All bids must be valid for 90 days and must be accompanied by a bid security of Ten Thousand South Africa Rands (ZAR 10,000.00) or its equivalent in a freely convertible currency in the form of a Bank Guarantee.
  9. The Framework Agreements shall be concluded for a Term of two (2) years from the commencement date stated in the Framework Agreement.
  10. The Primary Procurement shall establish a Closed Framework Agreement(s).
  11. Interested eligible Bidders may obtain further information from NEPAD Contact Person (Mr. Batho Maruping) email: bathom@nepad.org and copy procurement@nepad.org Tel: +27112563000.
  12. A complete set of the bidding documents in English may be downloaded (in read-only form) from NEPAD website (www.nepad.org/tenders) by interested bidders.
  13. Bids must be delivered in hard copies to the address below on or before November 8, 2018 14.30 hrs (South Africa time) Electronic Bidding will not be permitted. Late Bids will be rejected. Bids will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend, at the address below on November 8, 2018 at 14.45 hrs (South Africa time)

The address(es) referred to above is (are):
The Chairperson,
Internal Procurement Committee (IPC)

NEPAD Planning and Coordination Agency
(Tender box situated on ground floor by the reception)
230, 15th Road, P. O. Box 218 Midrand,
1685 Johannesburg, South Africa
Attention of: Procurement Division

Please download the Invitation to Bid and Bidding Document for Publicity Material herewith.

 

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Download the NEPAD Consolidated Procurement Plan for more information.

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    Section 1: General Information
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    Section 2: Financial Section
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    Section 3: Activities
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    Section 4: Other Information
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The Head of Procurement and Travel Division
230, 15th Road, Midrand
Johannesburg, 1685
South Africa
Tel: +27(0) 11 256 3600
Email: procurement@nepad.org